Clocking Systems – Tips on Selecting the Best System for your Company

There are a number of ways in which electronic clock machines can help your company. It makes the payroll system much easier and increases the productivity of the employees. If you have decided on purchasing a time and attendance system for your company, there are a few things that you need to think about. Here are some things to look for in the clocking systems you consider –

·      When you set up a new clocking system, your employees will be just checking in and out, which is easy. It is the HR department that will have to understand how to use the system perfectly. No matter what clock system you pick, whether it is simple clock machine or biometric time clock, you need to make sure that it is explained well to the HR employees so that they are able to feel good about it and can use it perfectly.

·     It is important to choose a system that is durable. Since installing time clock systems is a big investment, you have to make sure that the vendor you pick is providing you with durable and long lasting system that can withstand abuse.

·      It is important for companies to consider their growth estimates before they think about the system that they want to choose. You need to choose a system that can easily handle about 50% more employee records than what you need now. This will ensure that you add them without any additional cost in the coming years.

·       When you look for clock cards or any other system, you should check the various features that it has to offer. There are many companies that can customize the system software to meet your data needs. It is best to speak to a vendor about what you need before purchasing one.

When purchasing a time clock system, you should make sure that you ask lots of questions and consider the various things that you expect from your system. Speaking to experts is important as they are the best people to help you find a system that is most appropriate for your company and is within your budget.

Tips on Implementing a New Time Recording System

Businesses should know how and where their employees are spending their official time in office. This allows the businesses to collect data and use it to bring improvement in their business. The human resource department becomes more equipped to budget and schedule.  If you are using the same old punch in system in your business, it is time to switch to time recorders. Here are a few tips to help you make the transition much easier for your human resource department and your employees –

·        You should first talk to your employees and your HR department and determine the features that want in their time recording systems. It is essential to look for a vendor that can offer you a convenient and hassle free system that is easy to integrate with your business. You need to purchase a system that will be helpful for the people who have to use it every day and night. It is essential to go through every need of your business so that you have all the features that you actually need in your system. 

·        Once you have picked a time recorder system, you need to know how long it will take to implement the system. Find out if you need to disable the present system entirely while they are installing the new one. You have to make sure that there is as little disruption as possible for your employees. You will also be required to make several copies of the existing time tracking system so that you do not loose important data during the process. Most of the top vendors out there will not only integrate the entire system, but will also provide training to the people who will be using it.

·       Before you take the new system live, you should test it over and over again. This will help you test the entire system along with each single feature so that when the system goes live, there is no problem arising from it.  

When you pick a vendor, make sure that it has a good customer service department who can help solve any issue that might arise when your time recording system goes live.