3 Steps to assure none of your Employees slog at Workplace

There has been a constant complaint against IT companies that employees are forced to slog and work day in and day out. But if one tries to understand the fact clearly, there are many a times cases where employees willingly stay back to finish their work due to various reasons like – they prefer to work alone at night sans disturbance, live interaction with the client who sits on the other end of the globe etc. Many a times , the time clock cards records more working hours for an employee beyond his regular billing hours for which he is answerable to his manager. With the motto of living a better lifestyle, IT giants are encouraging their employees to finish their tasks on time and not to over exert themselves. There are 3 simple ways in which a manager can assure that their team does not slog, namely

Atomize the tasks

Rather than assigning a humongous task to one person, the manager can modularize tasks so that it gets completed quite ahead saving time. They can actually practice using time recording systems to check how quick and efficient a team member completes a task.

Check for continuous progress

Some time an employee might be struck in a problem thereby requiring assistance. The manager should check for continuous progress in task, and assure his team member gets guidance to complete the assigned task on time.

Time bound meetings

Meetings consume majority of working hours in some projects. Rather than discussing every information in detail, the convener of the meeting should have time recorders on and discuss every point on the agenda short and crisp.

These techniques definitely help the employees to plan their day suitably and finish their assigned work on time.

Few Facts about Biometrics and Its Advantages

Biometric time clocks are not an alien staffs of sci-fi movies anymore. In fact, biometric fingerprint scanner has been installed everywhere starting from employee attendance recorder to personal cell phones. Biometric technology furnishes its trusted users higher degree of security and a convenient mode of identification that is simply not present in any other identification protocols.

What is Biometrics?

Biometric is an automated technique of recognizing an individual based on his/her physiological characteristics or behavioral acts. Commonly measured attributes in biometrics are: faces, fingerprints, palm prints, retina and voice. Biometric data is quite unique since every person is unique to themselves and is nearly impossible to reverse-engineered for criminal or tampering purposes. You can be sure to get the unaltered and authentic attendance report will 100% accuracy with just a single click.

Utility of installing a biometrics

Biometrics records and tally unique human biological traits to recognize a person. This type of biological identification is accurate, secure, and its stringency can be modified accordingly based on companies need. The main motto behind installing a biometric time recorder in man power management is to strike out potential time theft. Biometrics spots a person on basics their unique physiological attributes such as a fingerprint, palm vein or iris, which cannot be tampered, forgotten, lost or easily cloned. Therefore, there is less chance of buddy punch or time theft as a staff needs to be present physically to check in and out. Additional benefits of biometric time clocks include:

Increased level of job satisfaction

•    Elimination of fraudulent buddy punching
•    Yearly productivity, which ultimately leads to increase yearly turn over.
•    Accuracy in man power management
•    Unbiased calculation of monthly payroll
•    Improved audit trial, and minimizing manual error

Precaution to be taken

Since it scans fingerprints, so it may be a budding zone of infections as most of the germs are transmitted through our hands. So in order to avoid a contagious infections outbreak make sure to clean the biometric machine and avoid regular or frequent touch like rest room door handles.

So, what are you wandering, just install a biometrics in fort of your office doors and see your disgusted employee present in the office at the right time. This system will not only increase the turn-over of the company but will also give sophisticated look to your office. Hence, a must buy product for every office or organization.

What are Time Clocks and What are Their Types?

A time clock, also known as time clock card machine or punch clock or time recorder is a kind of electronic time tracking machine, used to calculated the exact working hours of an employee. The paper card inserted into the time clock furnishes daily information of an employees working schedule in a print out form, which helps the office executives to plot an unbiased payroll.

A brief history behind time clock

The concept of time clock was made into action long before by a jewelry shop owner Willard Bundy in Auburn, New York. Over the years time clock as evolved as an advanced time tracking machine, based on the blessings of high throughput technology. The employees need to punch their ID card, during checking in or checking out and the rest of time calculation job is over to time clock.

Different types of time clocks are lined down below. Have a look:

Soft ware based punching time clock:

It is a kind of time clock which relies on the bar code scanning soft ware. You just need to punch your ID bar code while entering in the office arena and the software will effectively update your ID information in the in-house software, mentioning your date and exact time of entry. During the end of the financial year, when instructed to it will generate a print version of e-receipt displaying an employee’s annual work culture along with exact payroll amount. So, it will save a lot of valuable time and vital resource for the company. 

Biometrics:

This is the latest model of time clocks in vogue, and are now-a-days very popular among various public and private sectors. Many governmental organizations have made the installation of biometrics mandatory. This biometric clock, inspite of relying on the bar code of the ID card, depends on the complete biological step up of a person like eye ball scan (retina), fingerprint scan etc. Such that you cant bluff them via punching your ID card by your lower subordinates, while enjoying in the cafeteria.

Thus, whether it is a punching based or biometrics oriented, a time clock is basically an indispensible need for coordinating and regulating man power in a large scale organization. But, before you invest on a time clock always make sure to perform an online survey, to spot a potential dealer. And survey will also help to find the best product in a very competitive price from an authorized dealer.

Three Simple Techniques That Industries Can Adapt to Improve Their Productivity

Textile and manufacturing industry work round the clock in shifts to complete their orders in time. But statistical survey says that many industries work extra time or in extra shifts for order completion due to lack of work place discipline. Unwanted tea breaks, extended bio breaks are some reasons due to which work gets delayed. Rather than introducing very stringent rules that may curb the employee's private space the human resource managers in these industries can try out new innovative ways. Here are some of the ways which you can check out to bring a welcome change.

Automated work flows

Automation saves a lot of time. The best way to increase productivity and speed up the entire work flow is to introduce automation at every step of work. By procuring state of art machinery or by introducing efficient automatic packaging system, these industries can not only improve the quality of the finished product but also reduces extra human effort.

Time bound attendance systems

Time management is the best way to achieve supreme productivity. From using time recording systems, or web based flexible system to clock in and clock out the employee's office hours etc can help in tracking the time efficiency and also measure how much time is wasted in breaks and petite discussions. This will help the workforce and management to come to a conducive plan as to tackle time wastage. There are plenty of automated clocking systems available in market to suit the needs of these industries.

Mobile Worker tracker applications

Today's technology has progressed to that level where worker tracker applications are available to check whether every worker is spending each and every moment of his office hours working or their time is getting wasted. Rather than using these techniques to intimidate work force, the right proportion of strictness can bring a huge change in the mental makeup of every employee.

Work is worship. When every employee of the organization realizes that their contribution makes a big difference in taking their industry to the next level towards success, there will be nothing but success at every step further. So, it is wise to opt for the recording systems right today. But before deciding on a product, make it very sure to get them only from reliable stores, preferably from renowned web stores where you can choose the best one from the wide collection available.

Attendance Clocks – Made More Effective with Combination of Biometric and Cloud

It is the responsibility of every company to ensure a reliable and flawless payroll system. It is the payroll system which matters to the employees at the end of the month. Their salary deductions and other aspects are being determined by the company’s payroll system. One very important factor which determines the salary of a particular individual at the end of the month is his attendance. Companies have different policies pertaining to the attendance, not only in terms of number of days present in the work place, but also the time of attendance.  In order to get a reliable and flawless mechanism to keep a record of the employees’ attendance, the attendance clocks play a very important role.

Cloud Computing and Biometric

This new and advanced concept of workforce management is a combination of 2 major technological advancements. This combination makes sure that the business houses, irrespective of their sizes a number of employees can collect a huge amount of minute by minute, accurate data pertaining to the work hours of the employees. They are capable of carrying out this operation on more than one location. The employee’s time clock which are cloud based, allows the business organizations to store the data on a server which it in a different location and then access the data, from anywhere at any point of time. This helps enormously when it comes to streamlining the operations of any business, but at the same time facilitates future planning as it can reveal anomalies and patterns in attendance data and time.

How does the Cloud Based System Work?

Biometric systems have been a relatively new introduction in the present day devices and clocks. However, these days, this technology is available quite easily and is quite easy and simple when it comes to its implementation and usage. When this technology has been combined with the cloud computing, it has given an end product which is cost effective and offers good return on investment.

The Biometric system along with cloud computing has given a whole new dimension to the process of employee attendance. The entire process has become more efficient, flexible and easily accessible. They have played a very important role to ensure a sound payroll system for any company. But as this is a new concept, it should only be availed from the expert suppliers. It is wise to crosscheck and verify to decide on the best one.

Easy Tips to Inculcate Time Management in Children

Every day as the clock strikes eight in the morning, the mothers at every home become super women. They face the ordeal of waking their sleepy head children and getting them ready for school day in and day out. Forcing the kids out of bed, making them brush, bathe and eat their breakfast is not less than third world war for any mother. That too if the child is too sensitive, handling their temper tantrums is even worse. In such cases there are some simple tips that can bring in time management in children and help them to grow into a disciplined person. Some of these techniques are highlighted here:

Time recording

Buying the child time clocks helps a lot in this regard. This device is generally used by employers to record the working time log of every employee in and organization. This wonder device can be used to discipline the child. For example if the child has to finish brush and cleaning within a time, mothers can ask them to punch in their time after completing the work every day. This weekly record can be compared on Sunday along with the child and if the kid has completed the task on time every day he or she deserves a chocolate.

Everything is a race

If the child is small to understand a time recording, then parents can try to convert every activity into a race and the child as the participant. At the blow of the whistle the child has to begin and complete the task before the whistle blows again. This enthuses the child and by converting every mundane activity into a game, the child and parent does not feel the strain as well.

Penalty shoots

If the ball overshoots beyond the goal post, the referee orders for a penalty shoot out. Following this rule, the child can be allowed one extra chance if he or she fails to keep up time. When the child hears the word penalty more than once, he feels he has consumed more time and tries to speed up himself. This feedback driven system helps the child to learn his chores quickly.

Not only getting ready for school, but activities like home work, playing, eating and sleeping can all be made time bound for the child to learn time management at a very early stage of life.

Know the Advantages of Using Time Recording Devices

What are time recorders? Any device that is used to felicitate time tracking by manual or automatic approach is known as a time recorder. There are plenty of models available in the market that provides cost effective solutions for improving the business performance. Some of the most appreciated features of a recording device are lateness indicator, auto in and out clocking facility, auto hour change for summer and winter, auto reset of time and date after power cuts, ringer bell etc that helps industries to track their employees working hours. In addition to these elite features, there are plenty of advantages associated with such recording system. These are listed down below:

Effective pay check planning

There are many jobs where in the employees are paid according to the number of hours logged in and worked. When the employees record their time along with late attendance, it becomes easy for employers to arrive at the paycheck calculation rather than having a word tussle with the employee asking for proof for extra hours logged in.

Unbiased and impartial work tracking

Similar to pay processing, the employer can use this facility to plan and track the work completion too quite easily. With every assigned task, the employer can record how much time the employee has taken to complete the task and decide his performance and pay that he or she deserve. As such this comes to be extremely useful for employers to boost up the performance and production of their company or industry.

Increased worker ownership

With time recording, every employee gets a sense of ownership to the task he or she has committed to complete within a specified time. They will learn to minimize their chat sessions, extended tea breaks and will complete their work in time to compete with their colleagues. This unsaid competition helps industry barons to get a time bound delivery from their employees.

Apart from these benefits, the biggest advantage of using a time tracking facility in office premises is the combined effort of employer and employees in deciding what is good for their organizational growth marking a great beginning. Considering all these factors it is certainly profitable for any organization to get these devices and take their production records to great heights. There are plenty of renowned online stores which deal in these products and offer these in discounted rates.

What are Time Cards and Their Benefits?

Time cards are a mechanism which is being used to get the actual working hours of the employees at the end of a particular period or on the daily basis. When it comes to salary allocation, these devices have proven to be very efficient and effective. Time is of prime importance, the productivity of an individual is related to the time he has spent at his work place. In certain domains, like the call centres, where an individual is supposed to be logged into a system, these devices prove to be very helpful for recording the time one has logged into the system, when he has logged out, and of course, the total time he has spent on the system.

Useful to the Employees

These devices are not only used to check the working hours of the employees of a company; and hence giving the management a more authentic and reliable data to work with; they have proved to be quite useful to the employees as well.

When it comes to the date of payment, someone might end up receiving lesser amounts than he is entitled to. The reason could be shown as a lesser amount of time spent at the workstation, than he is supposed to. This scenario is quite normal where payment is allocated on the basis of actual work hours. A time card can be a perfect device to ensure that this type of a situation can be avoided. These devices are specifically designed to track and record the time spent by an individual in the workplace along with his entry and exit time. This is an automated process and is being taken care of the system.

Gives the correct data

Since, there is no human intervention; there is absolutely no chance for any sort of human errors. Neither any sort of tampering or manipulation can be done with the system. At the end of the period, these systems will generate true and authentic data with regard to the working hours of the employees.

Owing to their extreme importance to keep employee time record, these devices have become quite popular over the years and they are being introduced by many companies to make their payroll system more authentic and reliable. As these systems play such a vital role for any organization, they are required to be chosen wisely to get their maximum advantage.